Agency operations

One connected agency.

A tailored digital system for the work behind every campaign: strategy, delivery, client relationships, people and finance.

  • Built for your process
  • Start with your priorities
  • Grow in phases
Build your system Talk to us
< your business, connected />

Everything in one place.

Connected by workflows, permissions, reporting and agreed integrations.

  • StrategyGoals & plans
  • ClientsBriefs & approvals
  • CampaignsContent & delivery
  • PeopleHR & payroll
  • FinanceBudgets & invoices
</> Agency workspace Built around your workflow
01 / Strategy & client management

Turn a brief into a clear plan.

Bring business goals, client information and campaign strategy together, so teams move from intake to an approved plan with the same context.

Client and lead management

Organize contacts, opportunities, proposals, contracts and each client’s history.

Strategy in one place

Document goals, audiences, positioning, channel plans, budgets and how success is measured.

Briefs and approvals

Capture requests with structured briefs, then route plans to the right reviewers.

Planning and handoff

Turn approved strategy into campaign milestones, assigned tasks and a shared timeline.

Example workflow
  1. WhenA new brief arrives
  2. ThenCreate a strategy task + assign an account owner
  3. AndAlert the planning team for review
02 / Campaign & creative operations

Give every campaign a visible path.

Coordinate campaigns, creative production and delivery across teams, without losing track of versions, owners or deadlines.

Projects and resource planning

Assign tasks, milestones and owners; see workload across teams and freelancers.

Content and channel calendar

Plan posts, assets, channels and publishing dates next to campaign milestones.

Versions and client sign-off

Keep assets, feedback, revisions and approval status attached to the work.

Launch and delivery tracking

Follow production and launch checklists; connect publishing tools where supported.

Example workflow
  1. WhenThe client approves an asset
  2. ThenUpdate its status + notify the account owner
  3. AndMove the launch checklist forward
03 / Workflow automation

Less chasing. More time to deliver.

Automate the handoffs and reminders that slow teams down, while people stay in control of decisions and exceptions.

Rules based on your workflow

Define triggers, conditions, assignments, reminders and escalation paths.

Connect existing tools

Exchange data with supported CRM, advertising, publishing or accounting tools.

Human checks where needed

Keep review steps, permissions and exception handling in the process.

Adapt and improve

Change rules as teams, services and approval structures evolve.

Example workflow
  1. WhenA due date is near
  2. ThenSend a reminder to the owner
  3. AndEscalate if it becomes overdue

Integrations depend on available APIs, permissions, platform policies and the agreed scope.

04 / People operations & payroll

Support the people behind the work.

A tailored HR system brings employee records, attendance, leave and payroll preparation into the same operational picture.

Employee records

Store contracts, roles, documents, reporting lines and onboarding tasks.

Attendance and leave

Manage timesheets, attendance, leave balances and requests with approval paths.

Payroll preparation

Configure salary inputs, allowances and deductions, then review, approve and export.

Access and accountability

Limit sensitive data by role and keep a record of changes and approvals.

Example workflow
  1. WhenAttendance and leave are approved
  2. ThenApply allowances and deductions
  3. AndReview, approve and export payroll

Payroll rules and payslips are set per country and reviewed by your payroll and legal specialists.

05 / Finance & reporting

See the work behind the numbers.

Connect project and campaign costs with the commercial information leadership needs, in role-based dashboards.

Estimates and proposals

Prepare scopes, quotes, rate cards and approval records.

Budgets, time and costs

Track budgets, suppliers, expenses and time against each project, planned vs. actual.

Invoices and receivables

Follow billing milestones and invoice status, with accounting exports.

Dashboards by role

Campaign delivery, team workload, approvals and project costs for leadership, accounts, HR and finance.

Example workflow
  1. WhenA milestone is approved
  2. ThenPrepare a billing task + notify finance
  3. AndShow invoice status to the account owner
< how we work />

Start with what matters. Build from there.

We define the system with your team, agree on a practical scope, and add capabilities in stages.

  1. 01

    Understand

    We map your teams, sites, tools and pain points.

  2. 02

    Design

    We define workflows, modules, reports and priorities with you.

  3. 03

    Build & train

    We configure, develop and test with your users, then train your team.

  4. 04

    Launch & grow

    We support adoption and add modules when you need them.

< build your system />

Pick what you need.

Choose the modules that matter now. We’ll reply with a clear scope and cost, and you can add more later.

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< contact />

Let’s build around your business.

Tell us how your team works and where you want to improve. We usually reply within a day.

WhatsAppChat with us
Emailsupport@dev-souls.com

Scope, cost and timeline are agreed with you before any work begins.

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